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DVRI Progress ReportsGCoordinate and mainstreaming of DVRI programmes in all BCM directorates%No. of committments secured for DVRI MURPAdopted MURP Strategic Plan1Number of sector specific master plans developed.Mobilise resources for MURP Mobilise resources for DVRI HOUSINGAnnuallyCouncil approvalZThe existance of a single integrated housing needs demand data base for all income groups FAccrediation of the Municipality in terms of level 1 Housing Function \Provision of forma housing to those o nthe housign demand data wit hbasic level of servcies yThe existance of an allocation policy to address housng allocations to all beneficiairies and those with special needs oThe existance of a beneficiary relocation policy to address the relocation of beneficiaries to formal housing {Develop a single integrated housing needs demand data base for all income groups with an allocation and relocation policyDevelop an integrated sustainable human settlement plan (urban/rural) with housing as the lead sector offering a variety of housong typologies and tensure options Approved 10 year housing plan reflecting the densification/de-densification of all informal settlements and new greenfield developments <Number of low cost units built with basic level of services >Number of low cost units provided to those with special needs ZNumber of partnership agreements concluded with private sector to address the housing need4BCM accredited in terms of level 1 housing function {All citizens especially the poor and those with specail needs have access to adequate housing with basic level of services annual report annually'1000 serviced sites -957 top structures!4500 top structures with services 300 top structures with services!1000 top structures with services!2500 top structures with servicesquarterly report to Council quarterlyPCouncil approval and delegation of authority from the Provincial MEC of Housing Council approval %Council approval 10 year housing planapproved 3 year housing plansee Council approvalCAdopt a strategic plan to address de-densification of beneficiariesB25% Finalise design layout and appoint Consultants. P50% To provide infrastructure services and temporary top structures.G75% Ensure project completion and commense with relocation%100% Fully functional TRA sites.6100% - To have fully functional TRA sites,25% To appoint Service Provider 50% Status Quo Report$75% Draft DVRI Strategic Plan+100% FinalDVRI Strategic Plan and approval 25% * Revise electronic demand database. * Intergrate all existing housing waiting list into single demand database@A50% * Service Provier to capture all hosuing needs of beneficiaries in all informal settlements within the urban & rural areas. *Register beneficiaries on demand database.  !75% * Service Provier to capture all hosuing needs of beneficiaries in all informal settlements within the urban & rural areas. * Register beneficiaries on demand database. * Register new applicants who are not part of informal settlements.a100% *Single intergrated demand database to become fully operational and approved by Council. g25% * Draft allocation policy in consultation with Provincial and National Department. D50% *Present draft allocation policy to Councillors for acceptance. ;100% *Finalise allocation policy and seek Council approval d25% * Draft Relocation policy in consultation with Provincial and National Department. W50% * Present draft relocation policy to Councillors for acceptance. M100% * Finalise relocation policy and seek Council approval 25% *Review existing in terms of Consultant. * Finalise the project implementation plan with budget implication.50% * Meet relevant sector departments within the Municipality with regard to the alignment of various master plans. *Presentation of draft plan to Municipal Manager's meeting and Councillors._100% *Finalise the 10 year Housing plan in consultation with Sector Departments and CouncillorsG100% Signing of MOU / Service Level agreement with Provincial Housing &Terms of reference have been completed Target 10/11MURP Strategic Plan"Operational MURP stakeholder forumStakeholder engagement reports4 (EU, NDPG, DLGTA & DBSA)3 (NDPG, DBSA & DLGTA)ECouncil approval / Hard copy computer printout of people registered 2500 top structures<SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN FOR 2010/2011CHIEF OPERATING OFFICER Council Resolution / Adopted TRSAdopted DVRI TRSAdopted MURP TRSNumber of MURP technical team meetings convened with line departments to measure progress of mainstreaming MURP programmes in BCMNumber of DVRI technical team meetings convened with line departments to measure progress of mainstreaming DVRI programmes in BCMOnce in two months (Bi-monthly)Progress reportsCouncil Resolution/Adopted TRSAInternal services = 4115 Top structures = 4603PInternal Services = 870 Top Structure = 1240CNumber of formal housing units built with basic level of services (Good Governance and Public ParticipationIndicator originKPA/Infrastructure Development and service deliveryGNumber of low cost housing units provided to those with special needs HMilestones towards developing MURP Township Regeneration Strategy (TRS)JMilestones towards developing DVRI Township Regeneration Strategy (TRS) IDP/SOCAIDP8No. of Housing Units provided to Second Creek Community SOCA Quarterly %Beneficiary Registration Taking Place"289 Top Structures to be completedBCM 5 is well structured, efficient and supports sustainable human settlements, thus enabling residents their physical, social, development, environmental, cultural and psychological needs (live, work and play)Actual Target Achieved Rating KeyReason for DeviationCorrective Action8Number of partnerships and commitments secured for DVRI commitment Reports 7Number of partnerships and commitments secured for MURPD% progress in creating an integrated Housing Demand Data Base system5%: BCM has uploaded the new National software onto its new housing needs demand data base . The new demand data base is fully operational. 7500 back yard shack dwellers from various< wards have been registered, of which 2000 have been electronically captured onto the new BCM data base A further 1000 new applicants have been already been registered electronically onto the new BCM data base in terms of areas (total of 3000 thousand applicants ) m100% (to have all housing needs applicants captured onto the new electronic housing needs data base of BCM 30%- Commence with the uploading of 35000 thousand applicants from the old data base to the new data base. removing double application and non qualifiers. Complete the electronic registration of the remaining 4000 back yard shack dwellers on the new data base. Open satellite offices in Mdantanse, KWT, and Dimbaza to commence with electronic registration of beneficiary on the new data base ( informal shacks , over crowing, back yard shacks etc). 11 Forum meeting (Coordination of cluster inputs) Beneficiary registration is still taking place and 171 beneficiaries have been registered. Preliminary design of internal services have started 1 October 20102BCM "IT" failures have caused delays.The new satellite office in Mdantsane has registered 1800 beneficiaries to date. Housing is also In the process to open 1 December 2010 in KWT and Dimbaza to register beneficiaries in those area as well.N7 = (6 beneficiaries from Reeston Phase 1 & 2 AND, 1 beneficiary from Z Soga)269 properties are practically complete that will be added to the top structure total in a month or 2. Tyutyu Phase 1; Tyutyu Phase 2; Illitha South will also have "happy letters in the next month or two", that will add 429 Handed over properties.National Treasury has taken over the procurement of the service provider so as to meet the NDPG conditions. The NDPG process plan indicates that the appointment will be finalised by end November 2010 CNo initiatives were made to secure partnerships during this quarterTo comply with NDPG conditions.The DVRI Stakeholder Mobilisation project is still in the data collection phase. A database of stakeholders has been developed. % Progress in developing an approved housing allocation and relocations policy to address housing needs to all beneficiaries and those with special needs Council Approval~50% workshop the draft policy again with all councillors and external role players. Agree and undertake to do any amendments 60% Ammendments made to the Policy. Another workshop to discusse the draft policy again with all councillors and external role players. Not yet achieved WORK ON HOLD9 CURRENTLY DOES NOT MEET THE TARGET 30% = 10580 of the 35000 applicants have been uploaded from the old data base to the new Housing Needs Demand Data Base. Completed 2000 of the electronic registration from the remaining 4000 back yard shack dwellers on the new Housing Needs Demand Data Base. ,Internal Services = 877 Top Structure= 263 Reeston Phase 1 and 2 Stage 1B = 225 Top Structures and 0 Serviced Sites, Potsdam Unit P Stage 2 = 608 Serviced Sites and 12 Top Structures, Z Soga Phase 1 = 18 Serviced Sites and 5 Top Structures, Dimbaza Phase 2 = 251 Serviced Sites and 21 Top Structures,*u80%- submit housing allocation and relocation policy to BCM Council for approval and commence with implementation.01 Forum meeting (Coordination of cluster inputs)60% - Complete the phasing out of the old data base of 35 000 applications and continue witht the electronic registration process in East London areas, KWT, Mdantsane and Dimbaza (Informal settlements, back yard shacks, overcrowding) OInternal Services = 1403 Top Structure = 245870 Top Structures CompletedUmobilisation of stakeholders will be conducted during October to secure partnerships.50%-completed 17500 of the old data base 0f 35000 onto the new data base. Still on 2000 of the electronic registration from the remaining 4000 backyard shack dwellers on the new Housing Needs Demand Data Base. NU 15-17 still registering beneficiaries. The officials that were working on the 4000 back yard transfer are also working at the Mdantsane offices.The additional offices in KWT and Dimbaza could not be open as planned because of no office space and staff to man them, planning opening early January 2011.Internal Services=270 and top structures=370: Potsdam unit P-stage 2= 270 serviced sites and 236 top structures; Dimbaza Phase 2=134 Top structures-252 Additional Top structures will be handed over in a month or two. Reeston Phase 1 & 2 Stage 1B= 121 Top structures are at the practical completion, services are completd in all sites. Tyutyu Phase 1=131 units are at practically complete stage.Dq3 disabled beneficiaries for Potsdam Unit P Phase 2 housing project. They have not yet been relocated (even though the house are ready) because their applications were being processed by PDoHS. They are:Khulile Micheal Keyi 4812085330086 (wheel chair bound), Mbongeni Gebesha 7710275576087 (walking disability), Ms Nomziwakhe Maudelaide Hlobo 4501160417088 (has polio) Beneficiary registration is still taking place and 184 have been registered. Preliminary design of internal services have started 1 October 2010.There are challenges in the approval of engineering designs due to steepness of the development area which requires an approval by Acting Director of Engineering Services to deviate from the BCM standards in trying to accomodate the existing slopes.As soon as the Director of Engineering Services have signed /approved the deviation of the engineering services, the project will move ahead.The members of this sub-committee needs to be approved by the Executive Mayor. Councillor Mhani has advised that he is still in the prpocess of getting this confirmation from the Executive Mayor.As soon as the members are confirmed, a meeting can be set with the sub-committee to address the issue of the councillors before the policy is work shopped again with all councillors and external stakeholders. National Treasury has developed terms of reference for BCM approval. BCM has approved the ToR and agreed that NT should use their procurement processes. A letter to this effect has been forwarded to NT on 16 November 2010.WThe TRS project is under the implementation of NT and therefore BCM is not in control.rMURP SDP has been reviewed as a baseline. This review was running parallel with the development of the TRS by NT. VThe TRS project is under the implementation of NT and therefore BCM is not in control.Reviewed MURP SDP will be implemented after it is adopted by council in Jan 2011. MURP will just comply with NDPG conditions for the development of a TRS.The set dates for the TT meetings clashed with other departmental/statutory meetings. Therefore the TT meetings had to be rescheduled a number of times.A schedule of meetings has been developed for the 2011 calender year and will be submitted to council support. The AMM will be requested to emphasis the need for departments to commit to attend these meetings.National Lottery has agreed in principle to commit funding, but has requested an application to be submitted with council approaval by January 2011. On 09 December 2010 Council has aproved the submission of such application. the private sector did not want to partiicipate in the Stakeholder Mobilisation project. National Lottery has been approached seperately to form partnership with BCM for DV.the broader private sector will be invited to a workshop on 28 January 2011 in an effort to mobilise them to partenr with DVRI unit and commit funding.Technical team meetings were held with various line departments to discuss reports in preparation for the Review of the MURP SDP. One of those meetings was convened by the Acting Municipal Manager with all Directors.National Lottery has agreed in principle to comimit funding, but has requested an application to be submitted with council approaval by January 2011. On 09 December 2010 Council has aproved the submission of such application. There are also vairous funders/stakeholders that supported the High School Festiv<al together with MURP, e.g BCM Special Progammes DSRAC, ADM, MTN, Dept of Education etcThe Allocation and Relocation Policies needs to be work shopped with sub-committee as per request that came from the Councillors.Councillor Mhan iadvised that he would advise of who the member of the commitee is. 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